District Learning Assembly

District Learning Assembly 2023

Saturday, May 6 - 8am-12 noon
Assabet Valley Technical School
215 Fitchburg Street
Marlborough, MA 01752
Overview: The Assembly is focused on Learning, Leadership and Fun and is designed to help current and "-elect" officers accelerate from now through the start of the new program year on July 1.
For new Rotarians, the District Learning Assembly is a unique opportunity to meet experience Rotarians, learn more about the depth of Rotary's contributions, and demystify topics by diving into them.
2023 Agenda Overview: 
8:00 - 8:30  Arrival, mix & mingle, continental breakfast
8:30 - 9:00  Welcome & Overview
9:00 - 12:00 Learning Sessions
Time Classroom 1 Classroom 2 Classroom 3
Bill Paulson
Youth Programs
Sandy Burgers
Roy Balfour
Presidents – Year Ahead
Elliott Rittenberg
Carol Courville
Tracy Gagnon
ClubRunner, My Rotary,
Learning Center
Elliott Rittenberg
Karin Gaffney
Public Image
John Marchiony, Johnny Ahern
12:00-12:30 Lunch Break    
New Member Welcome
Tracy Gagnon
Grant Certification
Bob Worth
Video Creation Workshop
Victor Tom
Assembly Cost: $20 per person - we suggest Clubs reimburse their members for attendance at the District Learning Assembly
Follow-on Sessions
12:30 - New Member Welcome & Orientation (Lunch) (Additional RSVP, please)

Welcome & Overview: Rotary Beyond Your Club

District Governor Victor and DG-Elect Elliott open the Assembly focused on enabling and accelerating collaboration with other Clubs, as well as addressing the support available from District 7910 and Rotary International. 

Breakout Sessions 

Growing Your Club (Membership) 
Presenters: Tracy Gagnon, District Membership Chair, (Fitchburg); Jan Luchetti (Weston-Wayland)
Who should attend: President, PE, VP, Membership Chair, Board members, all members
Membership roundtable. Three clubs who have seen success will briefly discuss what they have done during the past year to attract and retain new members to their club.
Is Your Club a Welcoming Club? (Diversity, Equity & Inclusion)
Presenter: Bill Paulson
Who should attend: Foundation Chair, Foundation Committee members, all members. 
Who should attend: President, PE, VP, Membership Chair, Board members, all members
  • The four way test and DEI
  • What is DEI Exactly?
  • Types of diversity
  • Why is Rotary an ideal organization to work on DEI in our communities?
  • How to increase membership through diversity
  • DEI-related service projects
  • Next steps for your club
The Essential Role of Club Secretary (Secretary)
Who should attend: : Secretary, Secretary-Elect
The Rotary Foundation- How to work it (Foundation)
Presenter: Roy Balfour
Who should attend: Foundation Chair, Foundation Committee members, all members. 
  • What is The Rotary Foundation? 
  • How does the money flow
  • How does this benefit us locally? Grants!
The Buck Stops Here – Club Treasurer role (Treasurer)

Presenters: Carol Courville
Who should attend: Treasurer, Treasurer-Elect
As club treasurer, you will play a critical role in managing the financial affairs of your club, ensuring that all funds are used wisely and effectively to support Rotary’s mission and goals.
  • Responsibilities include:
  • Financial Record-Keeping
  • Budgeting
  • Fundraising: Tracking and Reporting
  • Compliance:  Taxes and Forms for Applicable State Laws
  • Communication:  BOD & Club Reports and Guidance
Connect with other club treasurers to exchange ideas, insights and best practices.
ClubRunner, Rotary Club Central & The Learning Center (Club Admin)
Presenter: Elliott Rittenberg, District Governor-Elect
Who should attend: President, PE, VP, Board members, all members
Spread Your Words, Pictures and Numbers About Rotary  (Public Image)
Presenters: John Marchiony, Vice-Chair, District 7910 Public Image Team; Johnny Ahern, DG-Nominee-Elect-ish, District 7910 Public Image Social Medial Leader
Who should attend: PI Chair, Website, Social Media, Public Image Team members, all members
Increasing awareness of Rotary good deeds: Specific recommendations using specific tools and easy how-to processes. 
  • Websites & newsletters: shockingly & wonderfully symbiotic. 
  • Social media: 3 first steps for beginners; 3 steps for intermediates; 3 steps for experts.  
  • Rotary PI content: from thought to done in <5 minutes.
Planning Effective Projects (Service)
Presenters: Karin Gaffney
Who should attend: Service Chair, all members
Areas of Service -- what opportunities does each area of service bring to our clubs and how can we leverage service projects in these areas of service to both engage existing members and attract new members? We will discuss ideas for organizing new projects if your club needs to do more service (versus fundraising/check writing), and also look at ways of collaborating with other clubs and other service organizations to increase impact from service projects in our communities. Lastly, we will talk about how to make sure your club is sharing your projects within your community to increase awareness of Rotary’s impact in both the local and global community.

Next Steps: