Frequently Asked Questions

Q: Is there a job description for a Club Secretary?
A: There is a very good training module in the Rotary Learning Center for Secretaries.  There are similar training modules for other roles in the club
  • For help logging in, see the video Logging in to MyRotary - How and Why (10 minutes)
  • Your username is your email address.  The password is not the same as your ClubRunner password.  Change it if necessary.
  • Then choose the Learning Center from the Knowledge menu or go to http://learn.rotary.org 
  • Click on the topic Club Leadership
  • There are many relevant courses there -- choose as you wish
Q: What is the difference between a Club Executive Secretary and a Club Secretary?
A: As I understand it, the role of Executive Secretary is only relevant to a very large club (more than 100 members) who may have a paid administrator.  The responsibilities and privileges are basically the same.  Rotary recommends the Secretary Basics course for Executive Secretaries as well.  You might want to put the Secretary's name into the Executive Secretary role as well, just to make sure your club receives all the most important communications from Rotary International.
 
Q: What are the essential documents for the Club?  What guidance is there from Rotary International?
A: There is a good description of the hierarchy of Governance Documents.  The Standard Rotary Club Constitution is part of your club's governance documents.  The Recommended Rotary Club Bylaws are updated every three years.  Your club should review its own By-Laws every three years to evaluate the changes made by RI and decide how to incorporate these changes into your own By-Laws.  Follow the procedure outlined in your club's By-Laws for modifying this document.  
 
Q: The Dues structure and Types of Membership are in the By-Laws and are time-consuming to change.  Is there a way to Increase Our Ability to Adapt?
A: Many clubs have taken the section of their By-Laws pertaining to dues and categories of Membership out of the By-Laws document, and put it into a Policies document which can be modified by the Board of Directors.  This allows the club to experiment with the new models and determine what is the best mix of membership categories that will best serve your club.
 
Something else?  Send your question to dgjoyce