Overview
See the About RYLA page for general program description.
Club Action Plan
1. Verify/Update Your Contact Info in ClubRunner
- We use Clubrunner for all RYLA communications including club and student deadlines, for payment and registration info. We know that roles in Rotary clubs change. Please verify that the District 7910's ClubRunner lists your RYLA chair correctly. Add New Position: "Youth - RYLA Chair"
- Note: Some clubs have co-RYLA chairs and that's OK too. You may list them both.
2. NEW! Attend RYLA Chair Training - required
-
Learn about the RYLA due dates and resources for you, your club and your students.
-
All clubs must send their RYLA chair or at least one representative in order for a Rotary Club to sponsor students.
View the district calendar for dates and to RSVP.
3. Space Reservations - Deadline: February 1, 2024(new!)
- Your club's Board of Directors should decide how many RYLAns your club will sponsor. Students may attend public or private school or be home-schooled. Youth Exchange students inbound or outbound may also be sponsored.
- Maximum Number of Students you May Send: 10
- Your club may also select, specify and register as many alternates as attendees that you pay for.
- To see how many students your club has sponsored in recent years.
- To see your club reservation for this year.
- To see if your check has been received by our treasurer.
4. Mail Payment - Deadline: March 1, 2024
- Online payment or
-
Mail your full payment and your space reservation form postmarked no later than March 1 to:
JOE RICHARD
5. Promote RYLA to Current Sophomores
- Promote the RYLA opportunity (see the Support Materials for samples/templates).
- Specify your Club Specific info
- A date, prior to the district deadline, that will allow you to meet RYLA deadlines.
- Specific application submission instructions
- Your Club RYLA Chair's contact information(cell & email recommended)
- Collect applications.
You may send up to 10 students attendees. You may specify and register up to the number of students that you pay for.
6. Interview Applicants
- Guidelines for selecting potential applicants
- Interview Questions
- Evaluation Form
If a School or Guidance Department Selects Students for you:
- Ask them to follow RYLA's Partner Selection Guidelines.
- Provide them with the Interview Questions and/or Evaluation Form helpful.
- Communicate the number of Attendees your club will sponsor.
- Remind them that they need to provide you with the names of the selected Attendees and Alternates before they provide the students with the registration link.
7. Select RYLA Attendees and Alternates
It's a good idea to also designate some “Alternates” in the event that a selected Attendee becomes unavailable. You may designate as many Alternates as you have reserved spaces.
If you have fewer applicants than number of spaces your club reserved, and you have placed all your Alternates, an Alternate will be selected from the District alternate pool. Your reserved space will not go to waste.
8. Submit Names of Attendees and Alternates to RYLA - Deadline: April 15, 2024
-
After students are selected, you must submit the names to RYLA before they register for RYLA.
Please inform the school to provide you with the names of the selected Attendees and Alternates before they provide the students with the registration link.
Submit Names here
9. Notify Selected Students - By: April 5, 2024
-
Send response letters or emails to all applicants by April 5. Sample letters are provided in the Support Materials.Your letter or e-mail serves three purposes:
- It lets them know whether or not they were selected.
- It provides instructions for Registration and other important info for students and parents.
- It identifies who their Sponsoring Rotary Club is — many students are unaware, and they will need to know this for Online Registration.
-
For all "selected" candidates (Attendees and Alternates), include
- The Registration Guide
- Your contact info
- Your club deadlines
10. Student Online Registration- Deadline: April 15, 2024
Register for RYLA
Please note: Alternates must also complete Online Registration by the due date. We will need their information if a vacancy arises.
11. Monitor Your Students' Registration Status Deadline: April 15, 2024
-
Hot Tip! To Monitor your students' Registration Status at any time,
Monitor student registration status hereApril 15 is the absolute deadline for students to complete their online Registration.
No registrations will be accepted after April 15. If your student's Online Registration is not completed by this date, you would unfortunately have to inform your candidate that they will not be able to attend RYLA. No refunds will be given to the club.
12. Press Release and Club Invites
- Rotary meeting prior to the conference so that they are introduced to your members and to Rotary. Have a Rotarian to personally connect with them, beforehand explaining some of the signature programs that your club supports in your community.
- Service Opportunity
- Interact
- Fundraiser
13. Check-in with Students - mid June
- Are they still committed to the entire weekend?
They must be present for the entire program.
In the event of a cancellation, please contact our Registrar immediately so that another student may attend:
Christine Pinney
781-271-0398 (9 am -9 pm only please)
- Do the students have any questions?
- Do they know what to expect before RYLA?
- Have they completed their pre-RYLA surveys?
- Have they been receiving the pre-RYLA emails?
- Have they followed RYLA7910 on Instagram?
14. Help with RYLA - now through June
Our student leaders need your help. If you would like to assist with RYLA and join the fun, contact us. You can observe first-hand the difference make in young people’s lives! For more details, see Get Involved
15. Club Meeting Invites & Feedback - After RYLA
- Invite your RYLAns to your club meeting, fundraising and service opportunities. Following the conference, you should invite your RYLAns to speak at your club about their RYLA experience. If you did not send out a Congratulatory Press Release yet, this is a good time to do so.
- Provide Feedback to the RYLA Committee
The Club RYLA Chairperson should invite feedback (from the students and the club) about the conference and the selection process that led up to it. Any feedback should be communicated to the RYLA Committee for improvement in future years. Email feedback to 7910ryla@gmail.com or mail it to the District 7910 RYLA Committee Chair.
Questions/Ideas?
- Either visit the Rotary Club FAQ page for answers or Contact Us.